The ICTE-UQ Attendance Policy requires all students to attend a minimum of 80% of classes during their course. A course is the total period of each enrolment as listed on your Confirmation of Enrolment (COE).
How is my attendance calculated?
- Attendance is marked by your teacher at the beginning of every class, including GE Option classes.
- There are 10 classes in the weekly timetable (20 hours total). Your attendance percentage is calculated by dividing the total classes you have attended by the total number of classes held to that date. For example: 42 classes attended / 60 classes held = 70% attendance.
- If you arrive more than 10 minutes late or leave any class for more than 5 minutes you will be marked absent for that class.
- All absences from class, including absences due to illness, are counted as official absences.
What if I am sick?
- If you are absent due to illness, please call ICTE-UQ (3346 6770) to tell us. You will also need to fill in a pink Absence Form on your return.
- For absences of more than 3 days a doctor’s certificate will be required and should be attached to the pink Absence Form.
- If you are going to be absent for more than 5 consecutive days, you must get approval from the Student Services Manager, otherwise ICTE-UQ will contact you to find out why you are absent.
What happens if my attendance is too low?
Please note: All attendance warning letters will be emailed and posted to you. It is necessary for you to ensure ICTE-UQ has your up-to-date contact details at all times.
- If your attendance falls below 85%, ICTE-UQ will send you a First Warning Letter and you will be asked to make an appointment to see the Student Services Manager to discuss your absences.
- If your attendance falls below 82% you will receive a Second Warning Letter. At least two weeks will be given between the first and second letters, if applicable, to enable you to improve your attendance. Again you are required to make an appointment to speak with the Student Services Manager at this time.
- If, as a Student Visa holder, your attendance still does not improve and it becomes impossible for you to achieve an 80% attendance by the end of your course (period of enrolment), even if you should attend all remaining classes, you may receive written notice from ICTE-UQ of our intention to report you to the Department of Immigration and Border Protection (DIBP).
- After receiving written notice from ICTE-UQ of our intention to report you to DIBP, you have 20 working days to make an appeal through the ICTE-UQ appeals process. Your attendance will continue to be monitored during this time. If you do not access the ICTE-UQ appeals processes, withdraw from the process or your appeal is rejected, you will be reported to DIBP and will then have a further 28 days in which to report to a DIBP office to explain your attendance record. If your appeal is rejected by ICTE-UQ, you have a further possibility of making an appeal through the Queensland Ombudsman (their details will be provided to you at the time of our notification to report you to DIBP).
ICTE-UQ may choose not to report a student to DIBP where the student’s attendance is between 70% and 80% by the end of their course, and they have provided clear and documented evidence showing there is compelling and compassionate reasons for their absences. Such reasons would include serious illness or injury for a defined period, the death of a close family member, major political upheaval, a natural disaster or involvement in, witnessing or being the victim of a serious traumatic experience.
What happens to my attendance if I extend my enrolment?
If you apply to extend your enrolment at ICTE-UQ, a new attendance period will start from the re-enrolment period. You may not be eligible to re-enrol in further courses if your attendance rate is below 80%.
Do I receive a Certificate of Attendance?
At the end of each enrolment period with ICTE-UQ you will receive a Certificate of Attendance showing your level of attendance for that period at ICTE-UQ.
This is an important document if you need to extend your student visa for further study.
Get the ICTE-UQ Attendance Policy in full